How do we get reimbursed for things we've purchased for the HOA?

How do we get reimbursed for things we've purchased for the HOA?

There may be times when a resident or board member will need to purchase items for the HOA and pay for those items with their own funds.  The Expense Reimbursement form is used in these situations to reimburse the resident or board member for this type of purchase. The Expense Reimbursement form requires the Association name, amount, payee and mailing address, detailed description of the expense, and supporting documentation (receipts).  The Board President or Treasurer’s signature is required as approval of the expense. Any special instructions should be included on the Check Request. An example of an expense reimbursement may be for items purchased out-of-pocket for social activities, supplies for the Board, meeting expenses, etc.

Click here to load the online submission form.  It may also be found on your associations website in the 'forms provided by Community Association Management' section of the Document Library.


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